Corporate activities are constantly evolving. Gone are the days of manual sign-in sheets and paper badges. In 2024, NFC (Near Field Communication) technology will set the standard for seamless, secure, and scalable event check-ins. With NFC, businesses can reduce check-in times by 75%, reduce staff costs by 25-40%, and gain real-time visibility into attendee engagement.
System components: required to get started
a.NFC badges: reusable vs. disposable
Reusable NFC badge (NTAG 216):
- Cost: $1.50–$3 per badge
- Best for: Multi-day meetings, regular events
- Features: Rewritable memory (888 bytes), AES encryption, data storage security
Disposable NFC badge (NTAG 213):
- Best for: One-off events (e.g., trade shows, product launches)
- Features: Low memory (144 bytes) for large events
- Pro tip: Use rewritable badges to store personalized agendas or access for VIP attendees.
b.NFC reader and software integration
Hardware Options:
- USB NFC Card Reader:
- 50-100 per unit (suitable for fixed sign-in desks)
- Mobile NFC reader: Use your existing smartphone/tablet (Android/iOS)
Software features:
- Pre-registration synchronization (import attendee list via CSV/API)
- Real-time attendance tracking
- Integrations with CRM tools (e.g. Salesforce, HubSpot)
Example: Eventbrite’s NFC integration allows attendees to pre-register online and check in with a single click.
c.Data Dashboard Settings
Monitor real-time check-ins with the following metrics:
- Total attendees and absences
- Peak check-in times
- Conference attendance
- Export post-event reports for ROI analysis.
Comparison: NFC vs. traditional check-in methods
Staffing (per 1,000 attendees): 2–3, 5–8
Check-in time: 5–10 seconds per attendee and 30–60 seconds per attendee
Why NFC is better than QR codes and barcodes?
Speed: NFC check-in takes only 5 seconds, while QR codes take more than 15 seconds.
安全: NFC badges are more difficult to replicate than printed barcodes.
Offline function: NFC works without Wi-Fi, ensuring uninterrupted check-in.
Case Study: A Fortune 500 company reduced the check-in queue at an annual meeting by 80% by switching from QR codes to NFC badges.
Get started with a custom NFC activity kit
Every event is unique. Whether you’re hosting a 100-person workshop or
A 10,000-attendee expo, our custom NFC event kit all includes:
- Pre-programmed NFC badges
- Plug-and-play NFC reader
- Dedicated software setup support
